One exact point and reporting time
Avoid broad labels such as 'office lobby' when a building has more than one entrance. Name the pickup owner and the time participants should report.
Transport and arrival planning tool
Corporate Transport & Arrival Planner
Use the simplest transport plan that still gives every participant a clear pickup or arrival instruction. Self-travel works when the venue is easy to reach and arrival can be staggered. One shared vehicle protects timing for a single office group. Multiple pickup points need named owners, a vehicle list, and a fallback for late or missed arrivals.
- Choose between
- Self-travel, one vehicle, multiple pickups
- Protect
- Pickup, arrival, access, return
- Output
- Copyable transport and arrival brief
Start here
Choose The Simplest Workable Transport Plan
Select the travel pattern, venue access, and timing pressure. The result shows the operating plan to build next.
Decision framework
Plan the arrival, not only the ride
A transport booking does not by itself tell participants where to stand, who has the passenger list, or what happens when one person is late. Keep four decisions visible.
Separate vehicle arrival from activity start
Leave enough operational space for unloading, toilets, attendance, walking to the activity zone, and the opening briefing.
Confirm the last 100 metres
Check the current drop-off, parking, lift, step-free route, shelter, and equipment-unloading details with the venue.
Close the loop before the event
State the return pickup point, reporting time, vehicle owner, and the fallback for anyone leaving separately.
Useful next steps
Keep planning simple
Use these pages when you are ready to compare formats, check details, review examples, or contact Cohesion.
Connect transport to the rest of the plan
Use these tools to turn the travel decision into a complete event lead brief.
Run Sheet BuilderPlace pickup and arrival beside every other event-day block.Venue ChooserCheck access, shelter, and location fit before confirming travel.Weather-Safe PlannerProtect outdoor walking, waiting, and pickup points.Rain-Proof GuideConnect transport timing to the venue's wet-weather fallback.Inclusive PlannerCollect participant access and comfort needs.
Readiness check
Transport And Arrival Readiness Check
Tick what is confirmed before sending the plan to participants or a transport provider.
Copyable output
Transport And Arrival Brief Builder
Replace the defaults with your event details. The output can go into an approval note, transport request, participant message, or Event Planner brief.
Proof and context
Finish the wider event plan
Transport works when it is connected to the venue, run sheet, participant comfort, and quote scope.
Day-of flow
Run Sheet Builder
Add pickup, arrival, food, activity, photo, weather, and return blocks with named owners.
Venue access Venue ChooserCompare venue direction before transport assumptions harden.
Mixed needs Inclusive PlannerCollect mobility, comfort, seating, dietary, and communication needs early.
FAQ
Common planning questions
When should a company use a coach or shuttle for team building?
A shared vehicle is most useful when many participants leave from one place, the activity has a fixed start, or venue access makes staggered self-travel hard to manage. Confirm the exact vehicle and timing plan with a transport provider.
What should a corporate event arrival message include?
Include the exact meeting point, reporting or arrival window, walking route, named contact, late-arrival instruction, and return plan. Avoid relying on a map pin alone.
Does Cohesion provide corporate transport?
Transport needs can be included in the Event Planner brief so the event scope is clear. Availability, operator, vehicle, route, access, and price must be confirmed for the specific event.
How early should participants arrive?
Set the arrival window from the real unloading, attendance, toilet, walking, and briefing steps rather than using one generic buffer. The Run Sheet Builder helps keep those steps visible.
What if participants are coming from several offices?
Create a separate line for each pickup with its point, reporting time, vehicle, owner, and escalation contact. Use one shared venue-arrival owner to coordinate the final handoff.
Next step
Turn the page into a brief
Use the planner if you already know the rough date, group size, and event direction.
Open Event Planner