Since the start of the pandemic, most of us have been forced into working remotely. Although it can benefit both the business and employees, it also comes with a whole new set of challenges – such as productivity. So, how can you help your employees maximise productivity when they’re working remotely? Whether your company is new to offering remote options or you’ve been doing it for a while, these tips and tools will set both you and your team up for success.
Connect Your Remote Employees To The Technology They Need
While working remotely, if your employee has a slow computer, no access to the appropriate software required for their job, and consistently having problem with their home internet, you’re as good as setting them up to fail. As a leader, it is your responsibility to ensure that your team has access to the tools required in their line of work in order to succeed. Furthermore, your employees’ productivity may already be dampened having to work remotely, don’t let the lack of good quality equipment set them back even more. Therefore, be sure to invest in tools to drive your team forward. This may include (but not limited to) a laptop, online storage space or even an external monitor. Some other things you may want to think about include:
- A proper computer setup. Is a single laptop or desktop monitor enough or would the employee work more efficiently with two or three computer screens? Do they need accessories, like a webcam or a headset? A good quality set-up will help boost productivity.
- Appropriate software. Do they have the softwares needed to do their job installed onto their computer? If not, make sure that the software is easily and readily available.
- Tech support. If something does go wrong with one of your employees’ devices, ensure that they have the needed IT support available to get it resolved at the quickest time possible to prevent losing productivity hours.
Set Clear Responsibilities And Expectations
It’s essential for both the productivity of your remote employees and the function of your entire team to establish clear responsibilities and expectations for what needs to be accomplished and how it has to be completed. By doing so, your employees knows clearly what is needed on their end to do their job successfully in a remote setting.
Another element of this is having clearly defined and measurable goals. This further creates expectations of what needs to be done, as well as a timeline that employees can work within. It also helps you keep track of their progress and measure their performance. You can also schedule regular check-ins with your remote team members to touch base on how they’re coping with their tasks and life. Even though you may be chatting with them offline frequently, having meetings with specific agenda helps to reinforce expectations and ensures that everyone is on the same page.
Support Your Team In Time Management
Time management is an integral element to being productive in any working environment. But it’s particularly important in a remote setting, where there’s no physical managerial check-ins or people to hold you accountable for working at your desk. Instead, it is now entirely up to your remote employee to build that structure and keep themselves accountable, and for you to support them. Here are some tips on how to help keep your remote employees accountable:
- Encourage the creation of micro-goals. When you commit to hitting several smaller goals, it keeps you accountable in terms of reaching the overall end goal.
- Have them review their own performance. It’s important to be brutally honest with oneself. If their performance isn’t up to where it should be, they need to own up to it and make a change.
- Provide feedback. To further hold your remote teams accountable through an unbiased lens, give them honest feedback on how they’re doing. You can also have other team members chip in to provide feedback too.
Another important tip for remote time management? Always make a checklist of what needs to be completed for the day and the week. This will help your employees to keep themselves accountable for the work that needs to be completed in the short, mid and long-term.